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Citizens Bond Oversight Committee

Charge for the Citizen’s Bond Oversight Committee

  1. Overview: The Aurora Public Schools Board of Education directed Superintendent Dave Hartenbach to form an independent stakeholder group to review and monitor the implementation of future bond projects approved by voters. Thus, in 1996, the Citizens Bond Oversight Committee was established. The committee will be comprised of a cross section of the community, a majority of whom reside within APS boundaries.  The Chief Operating Officer serves as a liaison to the group. The committee meets quarterly during the five-year implementation of the bond.  
  1. Charge: The committee will: 
  • Review the process to solicit, qualify and select general contractors and vendors for major projects.
  • Review financial statements for congruence between the identified bond projects and spending.
  • Review requests for major changes in the expenditure of funds (e.g., project budget increases in amounts greater than $50,000) and make recommendations to the BOE for/against such proposals.
  • Make recommendations to the BOE as to policies and procedures that will enhance accountability for bond dollars to district stakeholders.
  • Assist in maintaining public trust and confidence in the district through active involvement in bond project communications.
  • Report annual findings to the BOE each fall.

    Note: Although the committee will have no independent authority to obligate district funds, the committee’s recommendations are expected to hold credibility with and influence upon BOE bond related decisions.
  1. Staff Cooperation: The committee is to be granted access to reports, construction sites and documents pertinent to their charge. Staff members and service providers shall also be made available to the committee upon request.
  1. Duration of Charge: The committee will sunset following completion of all major bond projects, but no earlier than the expensing of 90 percent of all bond proceeds.

    In order to ensure continuity for this multiyear assignment and to respect the committee’s volunteer members, terms ranging from one to three years will be designated to committee members.  Future appointments to the committee will be made through the standard application process used by the district.
  1. Staff Liaison:  The committee will work directly with the APS Chief Operating Officer, who will make necessary resources and staff available to the committee.

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